How to Get a Free Commercial Cleaning Quote in Gloucestershire

Ask three cleaning companies to quote the same building and you can get three numbers that vary by 40 per cent. That gap rarely reflects the quality of the clean. It reflects how carefully each firm measured the job, what they assumed about your hours, and whether they padded the figure to cover surprises they never bothered to check for. A free commercial cleaning quote should be the opposite of guesswork. Done properly, it is a costed plan for a specific building, and it should tell you exactly what you are buying before a penny changes hands. Here is how we put ours together, what we need from you, and how to read any quote so you can compare like for like.

What a proper quote actually contains

A one-line email that says "office clean, £180 a week" is not a quote. It is a placeholder. When we send a figure over, it comes with the working behind it, because a number you cannot interrogate is a number you cannot trust. A genuine quote for a commercial premises should set out the scope room by room, the frequency of each task, the hours we will be on site, the number of cleaners, and what is and is not included.

The reason detail matters is that "cleaning" hides a dozen decisions. Are the internal glass partitions being polished nightly or weekly? Is the kitchen a quick wipe-down or a full descale of the tea point? Do the toilets get a restock of consumables, and are those consumables in the price or billed separately? A vague quote lets a contractor quietly drop the expensive tasks and still claim they are cleaning your office. A specified one holds everyone to the same standard, including us. If you ever want to know why a building looks tired three months in, nine times out of ten the answer is buried in a scope that was never written down.

How we build the figure, line by line

Pricing a building is mostly arithmetic once you have the right inputs. We start with the floor area and the type of space, because 400 square metres of open-plan desking cleans far faster than 400 square metres broken into meeting rooms, corridors, and a two-storey stairwell. Then we count the washrooms, because sanitary areas are the slowest part of almost every job and the part clients notice first when it slips.

From there we work out the labour hours the specification demands, apply a fair rate that lets us pay cleaners properly and still cover National Insurance, holiday pay, insurance, equipment, and supervision, and add the consumables if you want us to manage them. We do not pull a round number from the air and hope it holds. That approach either leaves the contractor losing money, which means corners get cut by month two, or leaves you overpaying for hours nobody is actually working. Neither lasts. Our aim is a figure that is sustainable on both sides, which is the only kind that survives a twelve-month contract without an awkward renegotiation.

The things that move the number most are the ones worth knowing about in advance. Frequency is the biggest lever: five nights a week costs materially more than three, and a daily clean of a busy 30-person office is a different job to a twice-weekly tidy of a quiet studio. Access hours matter too, because an early-morning slot before staff arrive is straightforward, while a clean that has to happen around a 24-hour operation needs more planning. Specialist tasks such as periodic carpet cleaning, high-level dusting, or hard-floor buffing usually sit as separate line items so you can see them clearly and drop or add them without unpicking the whole price.

What we need from you to quote accurately

The fastest way to a firm number is a short site visit, and we would always rather walk the building than quote blind. Twenty minutes on site tells us more than an hour of emails. We can see the real floor finishes, spot the awkward stairwell that never shows up on a plan, check whether the bins go to a shared refuse store three doors down, and gauge how heavily the kitchen actually gets used. That is the difference between a quote that holds and one that gets revised the moment we start.

If a visit is not practical straight away, a few details let us give you a reliable indicative figure. Rough floor area or a floor plan is the big one. After that: how many people use the space, how many washrooms and kitchens there are, the type of flooring, the cleaning frequency you have in mind, and the hours we would have access. Tell us about anything unusual too, such as a server room that needs careful handling, reception glass that has to look immaculate by 9am, or a warehouse element bolted onto the offices. The more we know up front, the less likely you are to see a "revised" figure later, which is exactly the sort of surprise a good quote is meant to prevent. Our office cleaning services and broader commercial cleaning contracts both start from the same honest measuring exercise, whatever the building.

Why free and no-obligation is not a gimmick

"Free quote" gets used so often it has almost lost its meaning, so it is worth being plain about what we mean. We do not charge for the survey, we do not send a salesperson to pressure you into signing on the spot, and you are under no obligation to proceed. If our number is higher than someone else's, we would rather you understood why than felt cornered into a yes. A quote is us doing the work of costing your building properly. The point of it being free is that you can gather two or three, lay them side by side, and make an informed decision without having spent anything.

What we ask in return is honesty about your budget and your priorities. If you tell us the ceiling is £150 a week, we can design a specification that lives within it rather than quoting a Rolls-Royce clean you will only reject. Cleaning is genuinely flexible. We can adjust frequency, focus the hours on the areas that matter most, or phase in extras once you have seen the standard. A good quoting conversation is a design conversation, not a take-it-or-leave-it price tag.

How to compare quotes without getting caught out

When you have a few numbers in front of you, resist the urge to sort them cheapest first and stop there. The lowest quote is often the one that has quietly assumed the least work. Line the specifications up next to each other and check they describe the same job. If one firm has costed five cleans a week and another has costed three, of course the three-clean price is lower, but you are not comparing like with like.

A few questions flush out the difference fast. Are the cleaners employed and paid at least the real living wage, or is the rate so low that someone is being squeezed? Is the contractor insured, with public liability cover you can actually see a certificate for? Are consumables in the price or extra? Is there a named supervisor who checks the work, or does the standard rely on hoping? What are the notice terms if it is not working out? A slightly higher quote from a firm that employs its staff, insures the work, and turns up with the same team every week is almost always cheaper over a year than a rock-bottom price that comes with turnover, no-shows, and a building that slowly slides. If you want a fuller checklist of what to weigh up, our guide to the full range of professional cleaning services we offer sets out how the pieces fit together.

What happens after you say yes

Accepting a quote does not lock you into anything on day one. We turn the agreed specification into a working schedule, confirm the access arrangements and any keyholding or alarm codes, and introduce the cleaner or team who will actually be looking after your building. Consistency is deliberate. The same faces learn your site, know which meeting room hosts the Monday board meeting, and notice when something is off before you have to raise it.

We build in a review early on, usually after the first few weeks, because no specification survives contact with a real building completely unchanged. Maybe the kitchen needs more attention than we assumed, or the upstairs offices are quieter than expected and can drop to alternate days. Adjusting the plan is normal and it keeps the price fair. The quote is a starting point, not a straitjacket. If you would like us to price a deeper reset before the regular schedule begins, our deep cleaning team can quote that as a one-off alongside the recurring contract.

Ready to see a real number for your building? Call us on 0800 069 9055 or email [email protected] and we will arrange a free, no-obligation site survey at a time that suits you. You can also drop your details through our contact page and we will come back the same working day.

Frequently asked questions

Is the quote really free with no obligation?

Yes. The site survey and the written quote cost you nothing, and there is no obligation to proceed. We would rather you compared us properly against others than felt pressured into signing. If our figure is not right for you, that is fine.

How quickly can you provide a quote?

If you send over the basics, we can usually give an indicative figure within a working day. For a firm, costed quote we prefer a short site visit, which we can normally arrange within a few days depending on your availability.

Do I need to be on site for the survey?

It helps if someone who knows the building can walk us round and answer questions about hours, access, and any sensitive areas, but it does not have to be you personally. A facilities contact or office manager works just as well.

Will the quoted price change once you start?

Not if we have measured the job properly, which is exactly why we push for a site visit. The price only changes if the scope changes, for example if you add rooms, increase the frequency, or ask for extra tasks. We agree any change with you first.

What information do you need to give an accurate figure?

Rough floor area or a floor plan, the number of people using the space, how many washrooms and kitchens there are, the flooring type, the cleaning frequency you want, and the hours we would have access. Anything unusual about the building is useful too.

Is a cheaper quote always worse?

Not automatically, but a much cheaper quote usually assumes less work, lower-paid staff, or thinner insurance. Compare the specifications side by side rather than just the headline number, and check that each firm is describing the same job before you decide.

Do you quote for one-off cleans as well as contracts?

Yes. We quote for regular contracts, one-off deep cleans, end-of-tenancy work, and post-build cleans. If you are unsure which you need, tell us the situation and we will recommend the most sensible option rather than the most expensive one.